Table of Contents Activities - Early arrival early and at Camp Rilea Friday Night? Breakfast - Cost, menu, time, and location Camp Rilea - Where is it? Camping and/or RVs Concessions and Coffee - YES where is the coffee Courses - Descriptions Course Walk Through - When? Dinner - What, When, Where, Cost Etiquette - Kindness plus Fees - How much for what? Lodging - What is available, and when do we know what we get? Lost and Found Parents (spectators) - What you need to know to enjoy the meet. Parking - Spectators and Teams. Packet Pick-up - When and where. Packing list - What to bring if staying at Camp Rilea Pets - Can we bring them? Race Entry - Who does this? Results - How to access them? Saturday Check Out - Making for a smooth process. Schedule - Timeline for both Friday and Saturday Showers Thank You - Thank Who? T-Shirts - Price and where to get them. Where are they? Team Canopies Uniforms - What, and not to, wear. Where and Clean-up Viewing Races - Good places to watch the races.
Activities on Friday Teams arriving before 5 PM - Options:
Go for a run/walk on the beach. The best place is 12th Street and Prom. Go north on Hwy 101 through town. Turn left on 12th Street (outlet mall on the right) Follow 12th to the parking lot on the left. Bathrooms are available. No showers are available there or at the high school.
Visit the outlet mall at 12th and Hwy 101 at the north end of Seaside.
Walk around downtown. Buses can park just to the north of the chamber building at Broadway and Hwy 101.
At Camp Rilea - 7:30 PM
Ice Cream Social - Free
T-Shirt Exchange - bring a shirt, get a shirt. Wheel and deal all you like.
At Camp Rilea Coaches create additional activities. Please, no roaming around the base. We are guests and will respect base property and other people using the base. After the Meet Head for Seaside for fun on the beach. There are a plethora of things to see and do such as eating ice cream, riding bumper cars, playing mini-golf, visiting the aquarium, and simply walking on the beach. Astoria has much to offer also. The River Walk is gorgeous. Plenty of restaurants, Gooney House, the Maritime Museum, and more. Please check out our Ice Cream Social sponsor's website for tons of ideas! https://www.seasideor.com/ Breakfast When: Served 6 AM to 9:30 AM Where: Dining Hall in Building 7025 Menu: Pancakes (gluten-free available), fruit, coffee, hot chocolate, orange juice, and water. Cost: $5 per person. This is a fundraiser for Seaside High Track and Field. Pay ahead by invoice or at the door.Cash or check only. Camp Rilea Where is it? - On Highway 101 - 8 miles north of Seaside - 6 miles south of Astoria. 33168 Patriot Way, Warrenton, OR 97146 Entering - 100% I.D. Check for drivers. Have your license out before turning off the highway. Parking - Volunteers will direct drivers to parking. $5 per vehicle. Exiting - If leaving before 10:30 AM drivers will be directed out the north gate over a 3 to 4-mile gravel road. They rarely open this gate so enjoy the experience! No tent camping is allowed on Camp Rilea RVs: There are RV spaces. Active Duty Military and retirees can make reservations here: RV Space Reservations. Concessions and Coffee The concession will be located in the pathway between the start and finish areas. Burly and the Bean will be set up in the same area to serve coffee and energy drinks. The goal is to be set up and ready to serve by 8 AM. Courses A full description of the courses can be found below the race schedule at Race Schedule and Course Descriptions Course Walk Through Teams can be on the course as early as they want Saturday morning. Once the first Middle School race starts, athletes must make way for all runners. Dinner (Pasta Dinner for teams, coaches, and chaperones) When: 5:00 PM to 7:15 PM Where: Seaside High School - 2600 Spruce Drive (new school) cafeteria What: Pasta, sauce (gluten-free and vegetarian available), salad, milk, water, dessert. Cost: Part of the fee for teams spending the night at Camp Rilea. $3 for others. Coaches, chaperones, and bus drivers eat free. Clean-up: Teams are to bus their own tables by putting trash in cans available around the dining area. Bus Parking: Buses can drop students off at the upper parking area then take their bus down and park in the elementary school parking lot. Etiquette In a world where you can be anything - be kind. At Clear Lake - aka Mud Pit. All athletes must run through Clear Lake (mud pit) without stopping or impeding other runners. Spectators are to stay out of Clear Lake At Starting Line - With so many schools entered, please tell your athletes each team can have two (2) people on the starting line with other runners lining up behind the front two. There will be plenty of room to move up. The first 400+ meters are in a wide-open field. No assigned starting lanes. Fees Entry Fees Per Team: 16 or fewer runners $15 per runner 17-40 runners $250 41 plus runners $350 Open race $20, free to all military. Five options for when and how to pay fees.
Send entry fee prior to arrival.
Pay the entry fee and/or lodging fee(s) when picking up a coach's packet on Friday at Seaside High. Pay by cash, credit card, or check.
Get an invoice for all fees when picking up a coach's packet on Friday night and then mail payment after giving your invoice copy to whoever pays your invoices.
To use this method, follow these steps: download the Google document (must be using Google) and under the file, select "make a copy" and rename it using your XC team's name. You should now have a document you can add up your charges. You can bring that document with you and your payment during packet pickup or mail payment. We are very flexible with payment options. We are here to help make the process easy for the requirements needed by your program yet PLEASE DO NOT MAKE US CHASE PAYMENTS.
Lodging Fees (includes dinner and activities Friday) Beds $15.00 Floor space $10.00 Adult Chaperones and coaches are FREE. Who do we pay? Kerri Boutin - make checks out to Seaside High School. 2600 Spruce Dr. suite 200 Seaside, OR. 97138 T-Shirts - $25 each Breakfast - $5 for everybody. Pay ahead or at the door. Lodging at Camp Rilea What - 10 Bunk beds in Starship Bays (20 beds), 6 bunk beds on duplexes, and single beds in huts. If all beds are spoken for, team carpeted floor space in classrooms will be issued. Who decides where teams are assigned beds or floor space? Your barracks will be assigned by meet management. Every effort is made to allow as many teams/athletes to spend the night at Camp Rilea. It can get crowded. How does a team know if they have beds and/or floor space? Meet management will send coaches this information two weeks prior to the meet. The Rule - ABSOLUTELY No boys in girls' dorms, no girls in boys' dorms EVER! The Other Rule - Do not open the fire exits in the Starship Bays. Another rule is - No food or drink is to be consumed in sleeping areas. Chaperoning. Coaches and chaperones are responsible for their athletes while the team is at Camp Rilea. A coach or adult chaperone must sleep in the same area as their team. Wandering about the base or goofing around with the base equipment is strongly prohibited. Doing so risks being able to have the meet at Rilea. When can teams arrive at Camp Rilea? Friday – 6:30 PM and beyond Saturday - 8:00 AM Lost and Found If you are lost, we will eventually find you by next year. Items found can be given to the staff working the T-Shirt Sales Open Race Registration area near the finish line. Check there for lost items. Packet Pick-up Friday night - near the main office of Seaside High School after 5 PM Saturday Morning - When entering Camp Rilea, team buses/vans will be directed to drive due west. There will be a tent and flag designated as the Packet Pick Up area. Meet staff will greet the team vehicles and give out the packets. PACKING LIST
Extra money for food, t-shirt
Snacks for Friday, extra snacks for Saturday
Old racing shoes (they will get ruined in the mud pit)
Running clothes for Friday (change before you board the bus)
Clean clothes – bring warm sweatshirts and sweats
Plastic bag for wet clothes and shoes
Parents (et al) Parents, grandparents, aunts, uncles, nieces, nephews, girlfriends, boyfriends, friends, and neighbors are all welcome. No entry fee (yet, remember the $5 per car parking fee) Go to Spectator Information for more information. Parking (team vehicles) Friday at SHS will be at the elementary school just down the hill from the high school. Bus parking is not available in the High School parking lot. Teams must be dropped off then the bus moved. Bus drivers are welcome to join the teams for dinner at no charge. At Camp Rilea Saturday, Buses will be allowed to drop runners off near the finish area and then will be directed on where to park. Parking (spectators) Parking Fee: $5 per car paid when your car is parked. We need to offset the costs we are incurring by hiring ODOT and extra RAM Security personnel, plus making a contribution to SHS athletic teams helping with the parking. We have our volunteers taking payment while directing you where to park. Please be patient, these are volunteers and probably one of our SHS Girls' soccer team. Follow these procedures:
Allow plenty of time to get on base and park. You can enter the base beginning at 8:00 AM.
Drivers have your license out and ready to show security personnel BEFORE you turn off the highway to enter Camp Rilea. There is a 100% ID check for drivers. NO exceptions. This is a military requirement over which we have no control. Only licensed drivers are allowed to drive on base, permits are not allowed.
Follow the directions of those people assisting with traffic. Where we are allowed to park on base changes sometimes from previous years. We will have plenty of base volunteers and SHS volunteers to direct you. Please be courteous to them!
Park only in the areas to which you are directed.
Follow the speed limit. 10 MPH when any people are walking along the roads and 20 MPH otherwise
Pets Cats, Dogs, and other critters, within reason, are permitted yet must always be on a leash. Animal owners are responsible for cleaning up after their pets and for the animal's behavior at all times. Race Entry Coaches, you make the decision, you can do so by choice or random draw. Coaches will enter their runners in one (and only one) of the races before the deadline of 8:00 PM, Mon, Sep 18. Please make sure any runner on the difficult course is up to the task, the course is very demanding. All team members can run one race. No need to designate varsity and junior varsity. Results Live results can be viewed by everyone at: Results Page Athletes can get their individual results soon after they finish their race by going to the Eclectic results tent in the finish area by turning in their chip and receiving a receipt that shows their individual stats including their time, overall place, and place within their division. Saturday Check out of Camp Rilea Lodging There will be detailed cleaning instructions in each coach’s packet. Do it all. When completed: Teams in Starships need to find a member of Seaside High’s football team who will double-check the cleaning. Teams in Duplexes and Huts will find an adult who will check that all the cleaning has been completed. Schedule SHS Locker Rooms are NOT available Friday for teams that come early and go for a run before dinner. Friday
5:00 pm - 7:15 pm – Dinner at Seaside High – Please do not come early. You will only be stuck and contributing to after-school traffic. Trust us, stay away.
6:30 pm – Barracks & huts open at Camp Rilea – Please don’t go to Rilea before 6:30
7:30 - Ice Cream Social and T-Shirt exchange in the parking lot between buildings 7025 and 7026
10:30 PM – Lights Out
6:00 am – Breakfast is served in the dining hall attached to building 3015. Breakfast is $5 and gluten-free items will be available. (yes coaches, there will be coffee)
8:00 AM – Courses open for walkthrough
9:30 AM MS boys
9:40 AM MS Girls
10:30 AM Easy boys
10:35 AM Easy girls
11:15 AM Moderate boys
11:20 AM Moderate girls
12:05 AM Hard boys
12:10 AM Hard girls
1 PM Open race– If athletes ran a previous race, they cannot run the open (OSAA)
Showers Four sets of “Viking Showers” can be found past the finish area. Each set will have four hoses with nozzles. The cold water will be refreshing. Only teams that spent the night at Camp Rilea are allowed to use the showers in their team’s lodgings. These teams should wash off all mud and muck before entering their lodging. Team Canopies Canopies can be set up on the berm to the south of the starting area, 100 meters behind the starting area, to the north of the finish line past the paved road. Please do not set up between the paved road that is crossed before the finish line and the finish line. Leave no Trace. Bring a couple of extra trash bags so the team can clean up every scrap of waste. Be kind. Police the area around your canopy and elsewhere. Thank You Meet management and all the volunteers thank you for coming to the Three Course Please take time to thank the volunteers you encounter at the meet. There are many of them and a “thanks” goes a long way. T-Shirts Uniquely designed Three Course Challenge T-Shirts selling for $25 will be available at the pasta dinner Friday night and on Saturday in the finish area. No orders taken. When they are gone, they are gone. Uniforms While this meet is tremendous fun, it is still a competition. Athletes are to wear running uniforms only. The uniform can be team-issued or practice gear. Some teams make special t-shirts for the occasion. No dressing up, goofy hats, or the like. Respect the race and your competitors. Viewing Races #1 For many people Clear Lake AKA “mud pit” is a favorite place yet getting there is a bit of a walk and it is almost impossible to get back and watch the finish of a race. No runner or spectator is to go into Clear Lake (mud pit) while a race is in progress. No grabbing, splashing, or otherwise impeding runners. #2 The berm to the east of the starting line. there is a good view of the runners for the first 500 meters and then when they come out of the woods and towards the finish. You will also get the full flavor of the Last Regiment Drum Corps. #3 The road to the east of the start line then an easy walk to the Finish line. get the full flavor of the last regiment Drum Corps plus time to get something from the concessions.